EL-7421
25 September 2026
Nursery Administrator
From £15 per hour
Newry Juniors is seeking a proactive and organized Nursery Administrator to join our vibrant early childhood education team. In this vital role, you will oversee daily administrative operations, ensuring a smooth and efficient environment for staff, children, and families. Your energetic approach will help foster a welcoming atmosphere while managing essential clerical tasks with precision. This paid position offers an exciting opportunity to contribute to a nurturing setting where early learning thrives through effective administration.
Job Overview
Nursery Administrator will be to provide comprehensive administrative, financial and compliance support within a busy childcare setting, ensuring the smooth day-to-day operation of the nursery. The role involves maintaining accurate records, managing attendance, bookings, registrations and staff schedules, processing invoices and childcare funding, supporting recruitment activities, and acting as a key point of contact for parents, staff and external agencies. Responsibilities also include supporting health, safety and regulatory compliance, maintaining statutory records, and providing administrative support to management while ensuring confidentiality, accuracy and excellent customer service at all times.
Responsibilities
Maintain accurate records of attendance, admissions, and staff schedules using data entry skills and organizational tools
Co-ordinate communication between parents, staff, and external agencies to ensure seamless information flow
Prepare and update documents using Microsoft Office applications and Google Workspace tools
Handle billing, invoicing, and financial record keeping with Xero
Support recruitment efforts by scheduling interviews and processing applications efficiently
Ensure the nursery’s administrative processes comply with policies and regulatory standards Responding to telephone calls, emails and parent enquiries
Supporting nursery bookings, registrations and waiting lists
Maintaining accurate and up-to-date children’s, staff and setting records
Ensuring required documentation is completed, filed and stored correctly
Supporting with invoices, payments and childcare funding administration
Maintaining attendance registers and other statutory records
Supporting with staff rotas and administrative records
Communicating professionally with parents, schools and other professionals
Updating our nursery management and parent communication systems
Maintaining confidential electronic and paper filing systems
General reception and office duties
Providing administrative support to the Nursery Manager and Director
Support with the school pick ups/ drop offs
The Nursery Admin Assistant will also support the management team with important health, safety and compliance administration, including:
Maintaining fire safety records and the nursery fire file
Ensuring fire drill records are completed and kept up to date
Monitoring and recording scheduled fire safety checks
Keeping records relating to fire alarms, emergency lighting, extinguishers and other fire safety equipment organised and up to date
Monitoring review and renewal dates for relevant certificates, inspections and servicing
Supporting the management team to ensure required checks and documentation are completed within the appropriate timescales
Maintaining organised records for CIW, health & safety, safeguarding, training and other regulatory requirements
Supporting the preparation of documentation for inspections and audits
Highlighting to management when records, certificates, checks or renewals are approaching their due date
Requirements
Is extremely organised and has excellent attention to detail
Has strong record-keeping and administrative skills
Has excellent written and verbal communication skills
Is confident using computers, email and Microsoft Office
Can manage deadlines and prioritise a busy workload
Is friendly, professional and confident when dealing with parents and professionals
Understands the importance of confidentiality and data protection
Can take responsibility for ensuring administrative records remain accurate and up to date
Can work independently as well as part of our wider nursery team
Is reliable, proactive and willing to help wherever needed
Previous administration experience is essential, and experience within childcare, education, health & safety or a similar regulated environment would be an advantage.
Knowledge of childcare funding, invoicing, compliance administration or nursery management systems would also be beneficial, although training can be provided. A Full UK Driving Licence is also essential with this role.
Benefits
Employee Discount
Training
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